Opening the address book
Adding a new user to the address book
Creating a user group
Searching for a user or group
Sorting the address book
Deleting a user or user group
Editing a user or user group
Importing an existing address book
Exporting the address book

To open the address book

• From the Windows menu, choose Address Book.

Tip

• You can also open the address book by clicking the Address Book button on the Mail window toolbar.

Related Topic
Adding a new user to the address book

To add a new user to the address book

1. If the address book is not open, choose Address Book from the Windows menu.
2. On the Edit menu, point to Address Book, and then choose New User from the pop-up menu.
3. In the First Name box, type the first name of the person.
4. In the Last Name box, type the last name of the person.
5. In the Email Address box, type the e-mail address. For example: Bob@microsoft.com
6. In the Description box, type any descriptive text, such a title and company, street address, or birthday, you want.
7. Click Save.

Tips

• To quickly move between the options in the User window, press the Tab key.
• If you are adding a user with only one name, such as a company, enter the name in the First Name box and leave the Last Name box empty.

Related Topics
Creating a user group
Deleting a user or user group

To create a user group

1. If the address book is not open, choose Address Book from the Windows menu.
2. On the Edit menu, point to Address Book, and then choose New Group from the pop-up menu.
3. In the Group Name box, type a name for the group.
4. In the Description box, type a description for the group.
5. In the User box, type the name of an entry in your address book. As you type, entries in the address book that match what you are typing are automatically filled in.
6. Click Add.
7. Repeat steps 5 and 6 for every user you want to add to the group.

Tips

• To search for a user in a group, type the user name that you are looking for in the Search box. As you type, only the names that match what you have typed will be visible. To show all users again, delete the text in the Search box.
• To remove a user from the group, choose Delete from the Edit menu.
• If you add a new user to the address book while a group window is open, that user will also be added to the group.

Related Topics
Adding a new user to the address book
Deleting a user or user group

To search for a user or group

1. If the address book window is not open, choose Address Book from the Windows menu.
2. In the Search box above the user/group list, type the name of the user or group you are looking for. As you type, only the names that match what you have typed will be visible.
3. To show the entire list of users and groups again, delete the text in the Search box.

Tip

• You can also search for a user in the group window.

Related Topics
Changing the columns displayed in windows
Resizing the windows and columns

To sort the address book

1. If the address book window is not open, choose Address Book from the Windows menu.
2. Click the column heading you want to sort by.

Tips

• To change the sort order, click the column heading you want to sort by. A triangle appears representing the current sort order. To switch between ascending and descending sort order, click the column heading again.
• You can change which columns are displayed by pointing to Columns on the Edit menu, and then checking and unchecking columns as needed.
• You can also sort in the group window.

Related Topics
Changing the columns displayed in windows
Resizing the windows and columns

To delete a user or user group

1. In the Address Book window, select the user or group you want to delete.
2. From the Edit menu, choose either Delete User or Delete Group. The available Delete command reflects the type of item you select in step 1.

Tips

• Deleting a user in the address book will also remove the user from any groups they belonged to.
• Hold down the Shift key to select multiple entries.
• You can also delete by clicking the Delete button on the address book toolbar.

To edit a user or user group

1. If the address book is not open, choose Address Book from the Windows menu.
2. Select the user of group you want to edit.
3. On the Edit menu, point to Address Book, and then choose Edit User/Group from the pop-up menu.
4. Make changes as needed.
5. Click Save.

Related Topics
Search for a user or group
Adding a new user to the address book
Create a user group

Microsoft Internet Mail and News can import address books from the following applications: Eudora Pro and Eudora Light, Claris Emailer, and Netscape Navigator.

To import an existing address book

Eudora Pro and Eudora Light

1. From the File menu, choose Import Address Book.
2. In the Import dialog box, find System Folder: Eudora Folder: Eudora Nicknames.
3. Click Open.

Claris Emailer

1. Double-click the Claris Emailer application icon to start it.
2. From the File menu, choose Export Addresses.
3. In the dialog box, click Desktop.
4. In the Specify The Export File box, type a name for the file.
5. Click Save.
6. From the File menu, choose Quit.
7. If Internet Mail and News is not running, double-click its icon to start it.
8. From the Windows menu, choose Address Book.
9. From the File menu, choose Import Address Book.
10. In the dialog box, click Desktop.
11. Locate the file you exported from Claris Emailer.
12. Click Open.

Netscape Navigator

1. Double-click the Netscape Navigator application icon to start it.
2. From the Window menu, choose Address Book.
3. From the File menu, choose Save Address Book As.
4. In the dialog box, click Desktop.
5. In the Save Address Book File box, type a name for the file.
6. Click Save.
7. From the File menu, choose Quit.
8. If Internet Mail and News is not running, double-click its icon to start it.
9. From the Windows menu, choose Address Book.
10. From the File menu, choose Import Address Book.
11. In the dialog box, click Desktop.
12. Locate the file you exported from Netscape Navigator.
13. Click Open.

Tips

• User groups are not imported.
• You can also drag a user name from the address book in Netscape Navigator and Claris Emailer to the Internet Mail and News address book.

Related Topic
Exporting the address book

To export the address book

1. From the File menu, choose Export Address Book.
2. Choose a location for the exported address book file.
3. Click Save.

Tips

• The exported address book is a text file and can be opened and edited using any text editor.
• You can import an Internet Mail and News address book that you have exported by choosing Import Address Book from the File menu and then selecting the exported address book file.

Related Topic
Importing an existing address book